Organize all Files in your Computer
This month we are going to organize the files in your “My Documents” and “Inbox” folders. Think of these folders as a file cabinet. We are going to create subfolders and move documents accordingly.
Take a look at your “My Documents” folder, you probably have a long list of documents and most likely everything you have ever saved is in there. What types of files do you save the most? Write them down; include “Miscellaneous” in the list to put random documents in there.
Now, let’s go to your “My Documents” folder and under the “File and Folder Tasks” choose “Make A New Folder.” Name this folder with the first item on your list. Repeat this step until all folders are created. Now drag each document into their respective folders. If you have a document that you would like to rename, right–click on the file and click on “rename” and type in the new name. If you would like to delete, right–click and click on “delete.”
Once you have cleaned up your “My Documents” folder, you can use the SyncToy software below to save files between computers and/or external hard drives.
To organize your Inbox, you can right–click on “Inbox” and click on “New Folder.” Name the folders by sender (don't forget to include a “Miscellaneous” and “Registration" folder). Now on click right above your incoming emails and sort by “From.” This will group together all emails by sender. Click on the first one and hold down your control (Ctrl) key and continue clicking on all the emails from the first sender. Now drag those emails all together to the corresponding folder. If there are emails left over that you want to save, follow the same procedure and drag them into the “Miscellaneous” folder. If you want to delete them, follow the same procedure to select them all (Windows Live Mail) or click on “Edit,” “Select All” (Outlook), right–click and click on “Delete.”
If you have any questions, feel free to contact me at (786) 205–1895 or click here to send me an email.
If you are tired of trying to find a program on your menu, follow these simple steps:
Is a free download from Microsoft that allows you to synchronize or copy files between folders, computers and/or external storage devices with a few clicks. Transferring files manually can be a tedious task but SyncToy allows you to do accomplish multiple transfers by creating folder pairs (Left and Right). Some of the options offered are: synchronize folders (i.e. changes made to either left or right folder pairs will be copied bilaterally), or echo (i.e. files will be copied left to right). These two will be the most commonly used; although, other options available are: Subscribe, Contribute and Combine.
Click this link SyncToy to download.
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